Speak to every buyer and tenant before they tour another listing
For agencies, developers and property managers — we build systems that respond to every portal enquiry in seconds, qualify the buyer or tenant and book the viewing straight into your agent's diary.
The leaks killing growth in real estate
Portal leads expect a reply in minutes. Most agencies take hours — the listing books with someone else.
Agents in the field can't pick up every WhatsApp ping, so qualified buyers slip away.
Viewing no-shows waste your agents' time and miles.
Past buyers and tenants get no follow-up — repeat business and referrals are lost.
What we deploy
Systems built around your real estate workflow
We plug into the tools you already use and handle every lead end-to-end — capture, qualify, follow up, book, reactivate and upsell.
Portal lead responder
Voice AI rings every portal enquiry in seconds, qualifies budget and timeline, books the viewing.
WhatsApp listing concierge
Instant answers on price, availability, floorplans, location and finance — 24/7, on-brand.
Viewing scheduler
Confirmed and reconfirmed viewings drop into the right agent's diary with buyer notes attached.
Nurture for long buyers
Multi-month nurture for buyers and tenants who aren't ready yet — first to call when they are.
Database reactivation
Surface buyers and tenants from your CRM who are ready to transact this quarter.
Referral & reviews engine
Convert happy clients into 5-star reviews and warm referrals on autopilot.
How it runs in your business
Capture
Portal, web, ad and WhatsApp enquiries land in one agent inbox.
Qualify
AI confirms budget, area, timeline and finance status.
Book
Viewings auto-scheduled and reconfirmed to cut no-shows.
Retain
Past clients re-engaged for upgrades, investments and referrals.
Outcomes our real estate clients see
Average response time to portal enquiries
More viewings booked per agent per month
Fewer viewing no-shows
Steady flow of Google reviews and referrals
Ready to plug the leaks in your real estate pipeline?
Book a 20-minute call and we'll show you exactly how FicientAI would follow up on your inbound leads this week.
- Live in 14–20 days
- Plugs into your existing stack
- Done-for-you setup